THE GUIDE
2022

Exhibitors

14-18 November 2022 - Borgo Egnazia, Italy

PACKAGES

The Guide

WELCOME

Congratulations, we’re delighted that you’ll be joining us for the first physical edition of Do Not Disturb! We’re looking forward to redefining private travel with you and sharing this unique marketplace together at the exquisite Borgo Egnazia.

To assist you in your travel plans, we’ve prepared this guide, with all the information you’ll need to meet us in Puglia this November!

If you have any other questions, however, please feel free to reach out to us directly.

HEADLINE PARTNER

2. KEY DATES

Keep a watchful eye on these important deadlines so you know exactly what to expect.

We will be updating this guide in the run-up to the show, so make sure you save the link and download it just before the show to ensure you have the latest version.

For more information on the different phases, please see the Meetings tab.

NowArrange your travel insurance and visa (if required)
NowSettle outstanding balances, send proof of payment to accounts@thisisbeyond.com
22 SeptemberAppointment Preference Selection (Phase 2) opens
6 OctoberAppointment Preference Selection (Phase 2) closes
17 OctoberOnline Diaries released

3. Agenda

More details to follow soon

CHECK INFrom 15h00 Monday, 14 November
CHECK OUT11h00 Friday, 18 November
14 NovemberArrivals, Welcome Cocktails & Opening Dinner
15 NovemberAppointments & Networking Activities
16 NovemberAppointments & Networking Activities
17 NovemberAppointments, Networking Activities & Closing Party
18 NovemberBreakfast & Departures

4. Meetings

Do Not Disturb’s online appointment system allows you to pre-arrange up to 30 of the most business-effective meetings, each lasting 20 minutes, with the leading buyers and media in private travel. Here’s how it works:

PHASE 1: CREATE A PROFILE

UNTIL 1 SEPTEMBER 2022

This information will be made available to Buyers and Press when they select their appointment preferences in Phase 2 (see below), so make sure your profile stands out from the crowd.

Please ensure that you only input information for the company you have been invited to represent and the people that will be representing your company at the show.

 

PHASE 2: APPOINTMENT PREFERENCES

22 SEPTEMBER – 6 OCTOBER 2022

This is where you will have access to key information on the Buyers and Press attending the show and is where you will be able to select 50 preferences based on those Buyers and Press you most want to meet with. You will also be able to exclude up to 5 companies whose business doesn’t match yours or who you already have an established relationship with. This is confidential.

 

NEXT: WE DO THE MATCHMAKING

7 OCTOBER TO 16 OCTOBER

Once Phase 2 closes, we run a matching algorithm to generate appointments.

 

PHASE 3: ONLINE DIARY OPENS

17 OCTOBER 2022

You will be sent your online diary where you’ll be able to see those appointments that resulted from our matching algorithm and where you’ll be able to request meetings in any empty slots with Buyers or Press who are also available in those time slots.

Be sure to keep logging in during this phase to accept/decline any requests. If you have any queries or issues with your diary, please contact the team as soon as possible for assistance.

 

 

MISSED MEETINGS

IMPORTANT: Do Not Disturb takes the issue of missed meetings very seriously, whether by Exhibitors, Buyers or Press. Unless you are able to provide a sufficient and relevant explanation for your absence, missing even one meeting may compromise your and your company’s ability to participate in Do Not Disturb or in any This is Beyond event in the future. All missed appointments are recorded and monitored tightly – we ask that you report every missed appointment via the relevant online form provided closer to the show, which can be emailed to donotdisturb@thisisbeyond.com.

5. Venue

Situated far down in the heel of Italy in picturesque Puglia, a region known for it’s rustic villages, secluded beaches and fabulous cuisine, is the award-winning, architectural masterpiece of Borgo Egnazia.

FULL ADDRESS

Borgo Egnazia

Strada Comunale Egnazia

Savelletri di Fasano

Puglia, Italy 72015

HEADLINE PARTNER

7. How To Get There

AIRPORTS

Bari (tel. 080.5835204) 55km distance, about 45 min by car.

Brindisi (tel. 0831.411711) 50km distance, about 30 min by car.

 

BY TRAIN

The nearest railway station is at Fasano, about 5km away from Borgo Egnazia on the route Lecce-Bari-Roma-Bologna.

 

BY CAR

From the motorway SS16 Bari-Brindisi take the exit Savelletri/ Stazione di Fasano. After 2km, follow the yellow signs pointing to Borgo Egnazia and San Domenico Golf.

Borgo Egnazia offer transfers to and from Bari and Brindisi airports, below are the options available:

  • Transfer from/to Bari airport by E class, Mercedes car: € 150,00 each way
  • Transfer from/to Bari airport by Viano, Mercedes minivan: € 160,00 each way
  • Transfer from/to Bari airport by S class, Mercedes car: € 240,00 each way
  • Transfer from/to Brindisi airport by E class, Mercedes car: € 140,00 each way
  • Transfer from/to Brindisi airport by Viano, Mercedes minivan: € 150,00 each way
  • Transfer from/to Brindisi airport by S class, Mercedes car: € 220,00 each way

A 20% surcharge will be applied to all rates if the services are carried out between 10:00 pm. and 07:00 am.

Cancellation without penalty is possible up to 3 hours before the scheduled time of departure of the transfer.

To arrange your transfer, please email the Transportation Office on transportation@borgoegnazia.com

Please advise the Transportation Office if you would like to share a transfer.  If there are other delegates arriving / departing at a similar time, they will assign you to a group transfer at a reduced rate that you will need to settle directly with the hotel.

8. Accommodation

Your participation fee includes four nights’ accommodation from Monday 14 November (check in from 15h00) until Friday 18 November (check out at 11h00).

All participants will be staying in either shared “Cassettas” or in hotel rooms at the beautiful Borgo Egnazia. Depending on room availability, additional delegates may be required to stay at Borgo’s sister hotel a few minutes away.

 

EXTENDING YOUR STAY

If you’d like to arrive before the official start date of DND (14 November) or stay a few days after the event ends (18 November), please reach out to Debrah on debrah@thisisbeyond.com

10. Exhibiting Guidelines

GENERAL GUIDELINES

You’ve been selected to exhibit at Do Not Disturb because you are a leader in private travel. Follow these guidelines and make sure your show experience is seamless.

  • Keep your stand neat and tidy at all times
  • Avoid eating at your stand where possible, as this does not look appealing to visitors
  • Do not leave your stand unattended, as this might lead you to miss appointments
  • Please arrive at your stand on time
  • Make sure you wear your exhibitor badge and security bracelet at all times to allow for easy access to the venue
  • Please be courteous to Buyers and other Exhibitors participating in the show at all times, as your attitude will reflect on the perception of your company

PLEASE NOTE: All efforts to advertise, demonstrate and operate an exhibition must be conducted so as not to infringe on the rights of other exhibitors. No exhibit will be permitted to interfere with the use of other exhibits or impede access to them or the free use of the aisles. Do Not Disturb management and Borgo Egnazia reserves the right to limit and/or restrict operations, which, for any reason, might be considered objectionable, without any liability for refund and/or damage.

 

PUBLIC LIABILITY INSURANCE

ASSUMPTION OF RISK FOR EXHIBITORS AND COMPULSORY THIRD PARTY/PUBLIC LIABILITY INSURANCE

It should be understood by the Exhibitor that the nature of the facilities available, presence and circulation of large numbers of people, difficulty of effective supervision over the protection of large numbers of removable articles in stands and various other factors make it reasonable that each Exhibitor shall assume the risk of any injury, loss and/or damage to themselves or a third party. It is a requirement for Do Not Disturb exhibitors and sub-exhibitors to have a public liability insurance cover for a minimum of Euro 10 million valid in Italy for the duration of the show.

Unless you have asked us otherwise, Do Not Disturb has automatically added a Public Liability administration fee of GBP 199 to your invoice in order to ensure that you are added to the insurance policy of the show and therefore correctly covered.

This Public Liability Insurance will cover you if you or your business operation accidentally injures someone. It will also cover you if you damage third party property while at the venue during the course of the event.

If you have any questions regarding the Public Liability Insurance please contact donotdisturb@thisisbeyond.com

 

RESPONSIBILITY OF CONTRACTED EXHIBITORS TOWARDS THE PROMOTION OF TRAVEL PRODUCTS

The Exhibitor shall notify Do Not Disturb of the name and contact details of each stand sharer or product intended to be displayed or promoted at the show no later than 120 days prior to the start of the exhibition, to ensure that they conform to Do Not Disturb’s theme and show profile. Do Not Disturb is entitled to cancel the Contract if it considers, at its sole discretion, that the products or services promoted or showcased by the Exhibitor or any person sharing a stand do not fit the profile of the Exhibition and/or venue guidelines.

Do Not Disturb will always communicate with the contracted Exhibitor directly. It is the responsibility of the contracted Exhibitor to propagate all information received, and to make sure that all delegates present at the show respect deadlines and the terms and conditions of the contract.

The Exhibitor shall be deemed to act as agent in respect of each stand sharer, who shall be bound by these terms accordingly. In the event that any stand sharer fails to comply with these terms or otherwise defaults in its obligations to This Is Beyond, the Exhibitor shall be liable for all losses, liabilities and costs incurred by Do Not Disturb arising from such non-compliance or default.

In order to ensure a productive and safe exhibiting environment please make sure you follow these simple guidelines. If you have any questions, please don’t hesitate to get in touch.

6. Travel

VISA

Participants are responsible for all their own travel arrangements, including securing any visas necessary to enter Italy. Should you require a visa letter to support an Italian Visa application, please contact Morgan at morgan@thisisbeyond.com who will be able to assist you with that.

IMPORTANT: Neither Do Not Disturb nor its agents shall be required to assist the participant to obtain any documents necessary for entry into Italy, including visa and visa letters. It is the sole responsibility of the participant to check if they can be granted a visa by the relevant authorities; to check that they allow sufficient lead-time to receive the visa; and to check that their passport has sufficient validity time and enough stamp-free pages to receive the visa.

 

TRAVEL INSURANCE

We recommend that you obtain comprehensive travel and medical insurance before travelling. You should check any exclusion and that your policy covers you for all the activities you want to undertake in Italy.

9. At The Show

WHAT TO WEAR

Italy in November can be cool with a little rain, although often sunny days, evenings can be cooler dropping as low as 5°C this autumnal season.

All participants are encouraged to dress in Business Casual. There will be daily excursions and a few outdoor activities where leisure wear may be more comfortable.

It wouldn’t be a This is Beyond event without at least one über glamorous party, so be sure to pack an outfit for our Dress to Impress evening. For inspiration think Venice Film Festival or James Bond!

P.S – Be sure to pack your favourite pair of slippers too!

 

WIFI

WiFi will be provided free of charge throughout the venue.

 

SMOKING

No smoking is permitted inside at Borgo Egnazia. Please exit the building to smoke.

 

SHIPPING

If you wish to ship smaller items (such as brochures) to Borgo Egnazia for the show, please courier them by 4 November 2022 and clearly labelled as follows:

Do Not Disturb [Stand Number]

Borgo Egnazia

Strada Comunale Egnazia

Savelletri di Fasano

Puglia, Italy 72015

Please also ensure that you have taken care of all taxes and clearance charges with your shipper, as Borgo Egnazia will not be able to accept your package otherwise.

 

PLEASE NOTE

  • No externally produced graphics
  • No pop-ups or posters allowed
  • No additional decorations or furniture
  • Exhibitors may not hand out pamphlets, leaflets or any other articles from any area other than from their stand – this includes freestanding signage
  • Exhibitors must obtain approval from Do Not Disturb to host cocktail parties/ functions during or outside the exhibition hours, as these may conflict with the official programme
  • Do Not Disturb reserves the right to restrict the number of or cancel presentations or demonstrations causing obstructions within aisles, and/or are a nuisance to neighbouring stands
  • Any damage caused as a result of negligence on the Exhibitor’s stand or floor space area will be invoiced to the Exhibitor concerned
  • All valuable documents and personal items should be left in the safe of your hotel room from check-in. It is your responsibility to make sure that your valuables are safe at all times for the duration of your stay in Borgo Egnazia. Do Not Disturb accepts no responsibility for loss or damage to personal belongings

1. Meet The Team

RYAN WALLACE
Director & Co-founder
ryan@thisisbeyond.com

KATHY BRÜGGEMANN
Head of Sales and Partnerships
kathy@thisisbeyond.com

DEBRAH ROSENBERG
Sales Support Manager
debrah@thisisbeyond.com

MORGAN MARZ
Sales Coordinator
morgan@thisisbeyond.com

REBECCA BARR
Head of Buyer Programme
rebecca@thisisbeyond.com

AARON TYNAN
Senior Buyer Programme Executive
aaron@thisisbeyond.com

JOCELYN O’KEEFE
Buyer Programme Coordinator
jocelyn@thisisbeyond.com

DIANNE BUSSELL
Head of Marketing
dianne@thisisbeyond.com

ELIZA BAILEY
Press Manager
eliza@baileyconcept.com

EVENT ORGANISER

HEADLINE PARTNER

OFFICIAL PARTNER

EVENT VENUE