PHASE 1: BUILD YOUR PROFILE
UNTIL 05 SEPTEMBER 2024

This information will be made available to Exhibitors when they select their appointment preferences in Phase 2 (see below), so make sure your profile stands out from the crowd.

Please ensure that you only input information for the company you have been invited to represent and the people that will be representing your company at the show.

PHASE 2: APPOINTMENT PREFERENCES
23 SEPTEMBER – 10 OCTOBER 2024

This is where you will have access to key information on the Exhibitors attending the show and is where you will be able to select 76 preferences based on those Exhibitors you most want to meet with.

NEXT: WE DO THE MATCHMAKING
11 OCTOBER – 16 OCTOBER 2024

Once Phase 2 closes, we run a matching algorithm to generate appointments.

PHASE 3: ONLINE DIARY OPENS
17 OCTOBER 2024

You will be sent your online diary where you’ll be able to see those appointments that resulted from our matching algorithm and where you’ll be able to request meetings in any empty slots with Exhibitors who are also available in those time slots.

Be sure to keep logging in during this phase to accept/decline any requests. If you have any queries or issues with your diary, please contact the team as soon as possible for assistance.

FLIGHTS

We strongly suggest you book your flights to Italy as soon as possible.

AIRPORTS

Bari (tel. 080.5835204) 55km distance, about 45 min by car.

Brindisi (tel. 0831.411711) 50km distance, about 30 min by car.

BY TRAIN

The nearest railway station is at Fasano, about 5km away from Borgo Egnazia on the route Lecce-Bari-Roma-Bologna.

BY CAR

From the motorway SS16 Bari-Brindisi take the exit Savelletri/ Stazione di Fasano. After 2km, follow the yellow signs pointing to Borgo Egnazia and San Domenico Golf.

Borgo Egnazia will provide airport transfers for journalists.  Please ensure you have inputted your flight details into the Appointment System.

VISA

Participants are responsible for all their own travel arrangements, including securing any visas necessary to enter Italy.

If you require a visa letter, please contact donotdisturb@thisisbeyond.com before 20 September 2024.

IMPORTANT: Neither Do Not Disturb nor its agents shall be required to assist the participant to obtain any documents necessary for entry into Italy, including visa and visa letters. It is the sole responsibility of the participant to check if they can be granted a visa by the relevant authorities; to check that they allow sufficient lead-time to receive the visa; and to check that their passport has sufficient validity time and enough stamp-free pages to receive the visa.

TRAVEL INSURANCE

We recommend that you obtain comprehensive travel and medical insurance before travelling. You should check any exclusion and that your policy covers you for all the activities you want to undertake in Italy.

Your participation fee includes four nights’ accommodation from Monday 11 November (check in from 16:00) until Friday 15 November (check out at 11:00).

All participants will be staying in shared “Cassettas” or hotel rooms at Borgo Egnazia or at Masseria San Domenico (LHW) – which is a 10 minute drive or 18 minute bicycle ride from Borgo Egnazia. Transfers will be available throughout the week.

Please notify us of any dietary requirements as soon as possible, email donotdisturb@thisisbeyond.com.

EXTENDING YOUR STAY

If you’d like to arrive before the official start date (11 November) or stay a couple of days after the show ends (15 November), please reach out to Eliza Bailey.

VISA

Participants are responsible for all their own travel arrangements, including securing any visas necessary to enter Italy.

If you require a visa letter, please contact donotdisturb@thisisbeyond.com before 20 September 2024.

IMPORTANT: Neither Do Not Disturb nor its agents shall be required to assist the participant to obtain any documents necessary for entry into Italy, including visa and visa letters. It is the sole responsibility of the participant to check if they can be granted a visa by the relevant authorities; to check that they allow sufficient lead-time to receive the visa; and to check that their passport has sufficient validity time and enough stamp-free pages to receive the visa.

TRAVEL INSURANCE

We recommend that you obtain comprehensive travel and medical insurance before travelling. You should check any exclusion and that your policy covers you for all the activities you want to undertake in Italy.

WHAT TO WEAR

Italy in November can be cool with a little rain, although often sunny days, evenings can be cooler dropping as low as 5°C this autumnal season.

All participants are encouraged to dress in Business Casual. There will be off-site lunch excursions where you will need comfortable flat shoes, sunglasses and maybe a hat (In true This is Beyond style these will remain a surprise).

There will also be daily Morning Activities including Yoga, Cycle, Hike, Tennis and Padel, so please bring active wear if you plan to participate in these.

WIFI

WiFi will be provided free of charge throughout the venue.

SMOKING

No smoking is permitted inside at Borgo Egnazia. Please exit the building to smoke.

PLEASE NOTE

• All valuable documents and personal items should be left in the safe of your hotel room from check-in. It is your responsibility to make sure that your valuables are safe at all times for the duration of your stay at Borgo Egnazia. Do Not Disturb accepts no responsibility for loss or damage to personal belongings.